Come along to develop and improve your public speaking skills. Every Tuesday from 6.10 pm to 7:30pm in room H1.12. We do require people to come to come 10 minutes before the meeting, to prepare.
Toastmaster
The Toastmaster is a meeting’s director and host for the day. You will guide everyone throughout the meeting from beginning to the end.
What the Toastmaster will do:
Host and conduct the entire toastmasters meeting
Introduce each role takers and speakers at the beginning of their session.
Explain about the timers before at the beginning of the meeting
Set the mood for the meeting by providing energy and enthusiasm
1. Do not become bogged down in your notes. BE FLEXIBLE.
2. Pay attention to all speakers at the lectern (it is the polite thing to do)
3. Make the audience feel at ease by staying in control.
4. Lead the applause (or assign someone in the audience to start the applause for you.)
5. Keep the Flow: IT MUST END ON TIME. Plan to return control to the President by specified time. Thank everyone for their participation. Gratitude is the attitude!
6. Check on the printed agenda for the time available for each of the following meeting sections.
Introductions
• Make opening remarks. Introduce your role (explain what TM of the day’s job is).
• Introduce any guests (if the President did not)
• Introduce Theme (if any)
• Explain about the timing device and how it works.
• Introduce the round robin master
• Introduce table topic master
o LEAD THE APPLAUSE until the TTM reaches the lectern, and shake his hand.
o At the conclusion of all speeches, ask for times and vote on Table Topics that are eligible.
Remember that it is your meeting! How smoothly and professionally the meeting goes will be a function of how much time and effort you have put into planning. A poorly planned meeting always looks it. A job well done does not happen by accident. Be encouraging and supportive to those who will be on your program. Get them enthusiastic about their roles and it will make for an enthusiastic meeting for all. Use your theme as a vehicle for introducing them. Above all, don’t forget to have fun!
We encourage you to be creative with your meeting schedule (although this should be priorly checked with the President or VP Education) .
Grammarian
Announce the word of the day, state its part of speech, define it, use it in a sentence and ask that anyone speaking during any part of the meeting use it. Throughout the meeting, listen to everyone’s word usage. Write down any awkward use or misuse of the language (incomplete sentences, sentences that change direction in midstream, incorrect grammar or malapropisms) with a note of who erred.
What the Grammarian will do:
Briefly explain the role of the Introduce the “Word of the Day”
Encourage use of new words during the whole meeting and count who use it and how many times he/she uses it.
Check the misuse of language (incomplete sentence, incorrect grammar, etc)
Round Robin Master
The Round Robin Master role is to lift the mood of the audience, to set it for a friendly, warm meeting.
What the Round Robin Master will do:
Ask one question of any kind to warm up the meeting.
Make sure that everyone should stand up and participate in speaking for 15 seconds.
Choose from where the answering flow will start.
Table Topic/Debate Master
Table Topics is about developing your ability to organize your thoughts quickly and respond to an impromptu question or topic. The Table Topics master will state the question or topic briefly and then call on a respondent. Each speaker receives a different topic or question and participants are called on at random.
What Table Topic Master will do:
Give topics for 6 impromptu speeches
Can be either individual different topics or same topics for debate
Choose speakers randomly considering people who have no role in the meeting
Prepared Speeches
o Make introductions (See Toastmaster guidelines on “Introductions” below).
o LEAD THE APPLAUSE until the speaker reaches the lectern, and shake the speakers hand.
o At the end of each speech, lead the applause and offer a brief word of appreciation.
o Thank each speaker after they’ve spoken. Your function in this step is to bridge the gap between presentations and maintain the interest of the audience.
o Remind audience to complete evaluation sheets or comment slips.
o Introduce next speaker.
o At the conclusion of all speeches, ask for times and vote on Speeches that are eligible
Evaluator
Begin and end your evaluation with a note of encouragement or praise. Commend a successful speech or leadership assignment and describe specifically how it was successful. Don’t allow the speaker or leader to remain unaware of a valuable asset such as a smile or a sense of humor. Likewise, don’t permit the speaker or leader to remain ignorant of a serious fault: if it is personal, write it but don’t mention it aloud. Give the speaker or leader deserved praise and tactful suggestions in the manner you would like to receive them.
What an Evaluator will do:
Give feedbacks, highlights and suggestions to speakers
Utilize the Praise-Suggest-Praise method when giving an evaluation
Motivate members to improve speech at the end
Extra Notes:
One Table Topic evaluator will evaluate 2 speakers: the 1st evaluator will evaluate the 1st & 3rd speaker. The 2nd evaluator will evaluate the 2nd & 4th speaker
Table Topics evaluator will evaluate both speaker within 3-4 minutes
Prepared speech evaluator will evaluate their designated speaker within 3 minutes
Grunt Counter
The purpose of the Grunt Counter is to note any word or sound used as a crutch by anyone who speaks during the meeting. Words may be inappropriate interjections, such as and, well, but, so and you know. Sounds may be ah, um or er. You should also note when a speaker repeats a word or phrase such as “I, I” or “This means, this means.” These words and sounds can be annoying to listeners. The Grunt Counter role is an excellent opportunity to practice your listening skills.
What the Grunt Counter Will Do:
Check any words or sounds used as a crutch by anyone who speaks during the meeting such as words “well, so, you know, and” or sounds “ah, um or err” or repeats a word or phrase such as “I, I” or “This means, this means.”
Throughout the meeting, listen to everyone for sounds and long pauses used as fillers and not as a necessary part of sentence structure. Write down how many filler sounds or words each person used during all portions of the meeting.
When you’re called on by the general evaluator during the evaluation segment, stand by your chair and give your report.
Time keeper
Ensure the meeting starts and finishes on time
Record time of speeches Give signals using green, yellow and red lights to let speakers know about minimum and maximum time limits
If speakers exceed 30 more seconds from the maximum time limit, make a beeping sound to finish speeches. For Round Robin, beep at 15 second.
Hark Master
Your task is to test the listening skills of the people present. As the meeting proceeds, compile about four questions based on events that have happened throughout the meeting, the content of speeches, table topics, etc. When called upon by the Toastmaster near the end of the meeting, rise from your chair and ask your questions.
Direct them particularly to people who have not played a major role. Try to be humorous.
What the Hark master will do:
Test listening skills of audience by giving 4 questions from the entire meeting
Ask 4 questions to different members
General Evaluator
Ensure the speech and leadership project evaluators know their responsibilities Supervise the time keeper, grammarian and Grunt Counter Evaluate everything that takes place during the club meeting
At the meeting
1. Arrive early. Take a seat near the lectern so you can be ready to return to lectern without taking a lot of walking time.
2. In conjunction with the Educational Vice President, check the agenda with participants that arrive. Give any changes to the President, who will announce the changes at the opening of the meeting.
3. Consult Speakers for changes. Remind Speakers to begin getting out of their seats and moving toward lectern as you begin their introductions. In fact, also remind the General Evaluator, Table Topics Master, i. e., anyone coming to the lectern.
4. Remind all functionaries that they will be asked to give a 30 seconds explanation of their role.
5. The President opens and closes the meeting. When the President turns control of the meeting over to you, move to the lectern and shake the President’s hand. Now you are in charge of the meeting.
6. For an outline to use in the meeting, follow guidelines included in the “Meeting Checklist.”
7. You lead applause:a. AFTER functionaries have explained their duties
b. After introducing the Table Topics Master and General Evaluator, and after they have concluded
c. After introducing a speaker, and after the speaker concludes.
8. Practice lectern etiquette.
9. Call for timers report and remind the audience to vote for their favorite table topic response or evaluator.
Further Information can be found on our website: www.deakintoastmasters.wordpress.com
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